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When should I send a cover letter?

Pay attention to times when you need to send a cover letter to a potential employer or contact. If you are conducting a job search sending a cover letter will provide the employer with helpful information to complement the resume. A cover letter can convey your interest for a position and indicate that you are a “match” for the position.

What should my cover letter say?

•  Why you are writing and how you learned about the organization or opportunity
• Why you are interested
• Why you are qualified and would be a good “match” for the position
• How you plan to follow up with the employer
• Do not restate what is on your resume
• Emphasize personal attributes/strengths related to qualifications for the position

How do I begin to compose the letter?

Use your own words! Resist the temptation to compose your letter simply by replacing a few words of a template. Remember, the purpose of your letter is to showcase your individual strengths and your own written communication skills. Use a template as a guide, but be unique.

To whom should the cover letter be addressed?

If possible, address the cover letter to a specific person, not “Dear Sir/Madam” or “To Whom It May Concern.” If contact information is not available on, use a position title (e.g. Dear Internship Coordinator or Dear Recruitment Manager). Make sure to use current information.

How long should a cover letter be?

Cover letters should not exceed four paragraphs or one page in length. They should be clear and use concise sentences and short paragraphs. Use proper business format when constructing your cover letter.

What is the best way to print and send my cover letter?

Print the cover letter in the same font and on the same type of paper as your resume. The cover letter and resume may be folded for mailing. Use envelopes that match your cover letter and resume. Make sure to use good-quality paper with a good-quality printer.

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